Send to Gmail Settings

Email System Settings

Private Key File

Specify the private key file for accessing Google API.

Click [Browse] to select the private key file, and then click [Upload].

Only JSON type key can be uploaded. Select JSON for the key type when creating the private key. For details about creating and downloading the private key file, see G Suite Administrator Help Center.

Authentication Method

Specify the authentication method to be used when accessing the mailbox.

  • Proxy User: The system uses the e-mail address specified in [Email Address]. Click [Test] to check the connection to the specified e-mail address.

  • Login User: The e-mail address of the logged-in user is used for authentication.

HTTP Proxy Server IP Address

Enter the IP address or hostname of the proxy server.

Click [Test] to check the connection to the proxy server that has been entered. Does not perform authentication tests using the entered user name and password.

Port No.

Enter the port number to be used. The default port number is 8080.

Account

Enter the login account to be used for logging in to the proxy server.

Password

Enter the account password.

Send to Gmail Option Settings

Select Data to Attach

Specify how to attach the data to e-mails.

  • Attach All

  • Attach First Page Only

  • Do Not Attach

File Naming Rules

Specify the name to be given to the attached file.

Use either of the following methods to specify the file name:

  • Enter the file name manually.
  • From the drop-down list, select the metadata to use for the file name.

For details about the procedure to specify the file name, refer to Automatic File or Folder Naming.

Attach Document Link(s) and Deliver

Specify whether or not to include the URL that indicates the save location of the distributed document in the e-mail.

  • On: The URL is added to the body of the e-mail.
  • Off: The URL is not included in the e-mail.

To use this setting, add at least one of the following connectors before the Send to Gmail connector in the delivery flow: Send to Folder connector, Send to FTP connector, Send to WebDAV connector, or Send to SharePoint connector.

For details about how to create the URL that points to the document save location when the Save to Folder connector is used, see the StartPoint Path setting of the Send to Folder service.

Body

Enter the body of the e-mail to be sent. You must enter some default text in the Body field. If the message body is empty, the email is rejected by the Gmail server and the process fails.

You can specify a different body text for each language selected from the drop-down list.

You can also use the metadata elements in the scanned file except "resultURL" can as the body text. For details about metadata items, refer to Configure Metadata Settings.

Send to Me

Specify whether or not to add the logged-in user automatically to the Selected Destinations list.

  • On: When the e-mail address of the logged-in user can be retrieved from the login information of the workflow, the string "Send to Me" is automatically added to the "To" field in the Selected Destinations list. The system can retrieve the e-mail address of the logged-in user when:
    • Active Directory authentication is used as the workflow authentication method;
    • LDAP authentication is used as the workflow authentication method, and [Active Directory] is selected as the LDAP server type in [Server Type];
    • The email address of the user is registered with the User Profile in the RICOH Streamline NX server.
  • Off: The e-mail address of the logged-in user is not added to the Selected Destinations list.

Default Domain for Manual Input

Enter the default domain name to be automatically added to the e-mail address that is entered manually.

Example: Default domain: ABCCorp.com User input: john

Generated e-mail address: john@ABCCorp.com

  • "@" is automatically entered.
  • The default domain is not added if the logged-in user entered an e-mail address including a domain name.

Option Settings

Select the items that are optional.

  • Show Cc: The user can enter an e-mail address in the CC field.
  • Show Bcc: The user can enter an e-mail address in the Bcc field.
  • Enable Manual Address Entry: The user can enter an e-mail address manually.
    • When using the Smart Operation Panel: When [Enable Manual Address Entry] is disabled, [Manual Entry] is not displayed on the Send to Email destination adding screen.
    • When using the Standard Operation Panel: When [Enable Manual Address Entry] is disabled, [Manual Entry] on the Send to Email screen is grayed out.
  • Enable Address Validation: When entering an e-mail address manually on the operation screen of the device or sending scan data, use the following rules to verify the format of the e-mail address:
    • Do not use spaces, colons, or other prohibited characters
    • Use only one @ symbol
    • Do not use a period (.) at the end of the e-mail address
    • Include the top level domain
    • Do not use non-alphanumeric characters in the top level domain
    • Do not use a period (.) in the top level domain

While the format of the e-mail address is verified, the domain and e-mail address are not verified.

An error message is displayed if the format of the e-mail address is invalid.

Email Search Settings

Enable Gmail Personal Contact Search

Specify whether or not to enable searching in the Gmail personal contact list when specifying destinations on a device.

Enable G Suite Directory Search

Specify whether or not to enable searching in the G Suite Directory when specifying destinations on a device.

G Suite Administrator Email Address

Register the G Suite administrator's e-mail address when selecting the [Enable G Suite Directory Search] check box is selected.